HR Admin Specialist

What we do:

Computaris is the R Systems European division, a global digital transformation leader that provides AI-driven solutions to clients across industries, through a broad range of technology & AI/analytics services. We continue to empower organizations since over 27 years, with 16 delivery centers, 25+ offices worldwide and a workforce of 2750+ professionals. In Europe, R Systems has offices in UK, Romania, Poland, Switzerland, and Moldova.

Why should you consider joining our team?

Well, we constantly adapt to the modern ways of working. If your professional development is a key focus, you will be glad to hear that we are sharp technology adopters. One of our colleagues’ favorite job perks is not getting bored even after 5 years with us. We are a charismatic bunch, so beware! You will experience that “I   really   want   to   go   to   work” feeling!   😊   Want   to   find   out   more?   Check   us   out   here: https://www.computaris.com/

We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.

Responsibilities:
  • HR personnel administration: Hiring process, Contractual changes, Drafting job descriptions, Maternity decisions & documents, Termination process
  • Maintenance and update of employee data (hires, terminations, vacations, medical leaves, and other absence etc.), ensuring the confidentiality of personal employee information
  • Payroll administration: reporting of worktime data to the external payroll company and coordination of employee communication related to payroll matters
  • Monthly, quarterly, and annual reporting of HR related date
  • Legal guidance to managers and employees: advice on labor law and documents.
  • Ensure compliance with local labor law
  • Employee Data Management in HR System for ensuring data privacy, accuracy and integrity and confidentiality
  • Cooperation with different vendors: payroll, occupational health and safety, medical services from HR Admin Perspective
Detailed description of responsibilities:

Hiring process:

  • Prepare employment contracts for new employees
  • Prepare personnel files (and update on regular basis)
  • Ensure timely reporting data
  • Contact medical supplier for receiving medical check confirmation before hiring
  • Archive the hiring documents at the personnel file

Contractual changes:

  • Prepare addendums, job descriptions
  • Reporting modifications

Maternity related documentation and process:

  • Prepare documents and transmit info to employees/medical vendor/Revisal/any other authority involved

Termination process:

  • Prepare exit documents
  • Prepare corresponding certificates for leavers
  • Employee files proper archive

Database HR administration & payroll vendor cooperation

  • Ensure database is properly updated and in a timely manner with employees’ data and any type of change that may appear within the lifecycle of an employee
  • Implement transfers, promotions, bonuses, salary increases
  • Work closely with finance team for preparing and checking payroll data, inform in timely manner about all changes from administrative perspective related to employees’ changes

Employee relations

  • Support and advice employees on HR admin related topics and documentation
  • Completion and issue of documents at employee’s request (bank certificates, medical certificates etc.)

Other HR admin projects

  • Trial period
  • International mobility
  • Benefits administration
  • Policy / procedure updates from HR admin area
  • Support disciplinary process with the creation of documents
  • Process improvement projects on HR admin area
What it takes to get here:
  • Problem-solving, including being able to identify issues and provide solutions in a timely manner
  • Proactive regarding legal changes and implementation.
  • 2 years of experience on HR Specialist role
  • HR Inspector Certificate

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