We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. 

Why should you consider joining our team?

Well, we constantly adapt to the modern ways of working. If your professional development is a key focus, you will be glad to hear that we are sharp technology adopters. You will learn a lot from company-paid trainings, as well as from our experienced team and from our very diverse international projects. One of our colleagues’ favorite job perks is not getting bored even after 5 years with us! Moreover, we are stubborn in doing things by the book – be it code writing & testing or employee treatment. Likeminded people will really appreciate this.

We are a charismatic bunch, so beware! You will experience that “I really want to go to work” feeling!

Responsibilities:

  • HR personnel administration: Hiring process, Contractual changes, Drafting job descriptions, Maternity decisions & documents, Termination process
  •  Maintenance and update of employee data (hires, terminations, vacations, medical leaves, and other absence etc.), ensuring the confidentiality of personal employee information
  • Payroll administration: reporting of worktime data to the external payroll company and coordination of employee communication related to payroll matters
  • Monthly, quarterly, and annual reporting of HR related data
  • Legal guidance to managers and employees: advice on labor law and documents
  • Ensure compliance with local labor laws
  • Employee Data Management in HR System for ensuring data privacy, accuracy and integrity and confidentiality
  • Cooperation with different vendors: payroll, occupational health and safety, medical services from HR Admin Perspective

Detailed description of responsibilities:

Hiring process:

  • prepare employment contracts for new employees
  • prepare personnel files (and update on regular basis)
  • ensure timely reporting data
  • contact medical supplier for receiving medical check confirmation before hiring
  • archive the hiring documents at the personnel file

Contractual changes:

  • prepare addendums, job descriptions
  •  reporting modifications

Maternity related documentation and process:

  • prepare documents and transmit info to employees/medical vendor/Revisal/any other authority involved

Termination process:

  • prepare exit documents
  • prepare corresponding certificates for leavers
  • employee files proper archive

Database HR administration & payroll vendor cooperation:

  •  ensure database is properly updated and in a timely manner with employees’ data and any type of change that may appear within the lifecycle of an employee
  • implement transfers, promotions, bonuses, salary increases
  • work closely with finance team for preparing and checking payroll data, inform in timely manner about all changes from administrative perspective related to employees’ changes

Employee relations:

  • support and advice employees on HR admin related topics and documentation
  • completion and issue of documents at employee’s request (bank certificates, medical certificates etc.)

Other HR admin projects:

  • trial period
  • international mobility
  • benefits administration
  • policy / procedure updates from HR admin area
  • support disciplinary process with the creation of documents
  • process improvement projects on HR admin area

What it takes to get here:

  • Problem-solving, including being able to identify issues and provide solutions in a timely manner.
  • Proactive regarding legal changes and implementation.
  • 2 years of experience on HR Specialist role
  • HR Inspector Certificate

What’s in it for you:

  • Supportive working climate, a very talented team and the chance to be rewarded for outstanding performance
  • Technical trainings and certifications
  • Benefits package including medical insurance, flexible working environment, meal tickets and competitive remuneration, Bookster subscription, 3 sick days
  • Excellent social benefits: office massage, sport events, team buildings, team events, parties, lunch & learns and meetups
  • Central office location

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